BOARD OF
August 1, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, July 28, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, July 27, 2011, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,438.50 for period ending July 26, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 533684 through 534087 for Oklahoma County in the amount of $249,207.55 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled check as follows: (Document Received)
Cancelled Check: Ryan Scott Minard, Check No. 110024681, dated July 29, 2011, in the amount of $1580.57. Check will not be re-issued.
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2011-24 $739.76
9. Receive the following litigation:
Case No. CJ-2011-5058 Foreclosure
Case No. CJ-2011-5059 Foreclosure
Case No. CJ-2011-5147 Vacate Tax Deed and
Quite Title
10. Receive Monthly Report of Fees for the month of June, 2011. (Document Received)
General Fund $ 353,834.84
Clerk Lien Fee Fund $ 9,031.74
UCC Central Filing Fund $ 66,546.04
Records Preservation Fund $ 69,950.00
OK Tax Comm. % of Doc Stamps $ 277,759.66
Mechanic Liens/Investments $ 62.04
Refunds $ 29,489.37
Total $ 806,673.69
Prevention of Child Abuse 8204 $ 140.80
Culvert Pipe Sales Fund 8206 $ 4,627.53
Total $ 4,768.33
End
of Consent Docket
District No. 1
11. Discussion and possible action for approval of Resolution No. ___________ for the reapportionment of Oklahoma County and the boundaries of each Oklahoma County Commissioner s District based on the 2010 Federal Census. Requested by Willa Johnson, Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.
12. Discussion and possible action for approval of a Resolution No. ____________ and contract between the Board of County Commissioners of Oklahoma County and the Oklahoma City Economic Development Foundation, subject to Title 19 Oklahoma Statutes, Section 1101, et seq. for the purposes of economic and community development in Oklahoma County. Contract shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00). Requisition No. 11200530 has been issued to the Oklahoma City Community Foundation in the amount of $200,000.00 from County Bonds 2008/ Sale of Material from the GM Plant/ Services Other (2032/1207/54456), contingent upon encumbrance of funds. Requested by Willa Johnson, Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
13. Discussion and possible action for approval of agreement between Smith-Roberts Land Services, Inc. and Oklahoma County for Oklahoma County Project No. 1-2010-B for right-of-way acquisition services for intersection improvements at NE 10th Street and Hickman in District No. 1, not to exceed $19,800.00. Requisition No. 11200531 has been issued to Smith-Roberts Land Services, Inc. in the amount of $19,800.00 from Highway Cash/ Highway District No. 1/ Professional Services Other (1110/9100/54455), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve a Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County, pursuant to Title 19 O.S. 339 (16), and Title 19 O.S. 359; providing for construction of a sidewalk on property within the exclusive control of ownership of the school. Total Project Cost is not to exceed $6,978.49. This agreement renewal shall be effective July 1, 2011, and shall terminate on June 30, 2012. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of short-term lease agreement between Van Keppel and Oklahoma County for a Bomag Reclaimer in the amount of $3,500.00 per week for a period not to exceed seven (7) days. Requisition No. 11200732 has been issued to Van Keppel. in the amount of $3,500.00 from Highway Cash/Highway District No. 1/Equipment-Other, (1110/9100/54109), contingent upon encumbrance of funds. This Agreement shall become effective July 24, 2011, and shall terminate on June 30, 2012. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.
District No. 2
16. Discussion
and possible action for approval of Construction
Contract between Krapff-Reynolds Construction Co. and
17. Receive Performance,
Statutory and Defect Bond
in the amount of $392,380.80 signed
by Krapff-Reynolds Construction Co. as Principal and Travelers Casualty and
Surety Company of
District No. 3
18. Discussion and possible action for approval of agreement between Smith-Roberts Land Services, Inc. and Oklahoma County for Oklahoma County Project No. 3-2008-A for right-of-way acquisition services for two bridges; 0.4 miles south of NW 178th Street and Council Road; and 0.1 miles south of 178th Street and Council Road in District No. 3, not to exceed $41,350.00. Requisition No. 11200516 has been issued to Smith-Roberts Land Services, Inc. in the amount of $41,350.00 from County Road and Bridge (CBRI)/ County Road and Bridge (CBRI)/ Professional Services-A&E (1111/1200/54454), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval regarding the former GM plant/Tinker Aerospace Complex and the completion outline and final payment offer from Seville Asset Management, Inc. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
County Clerk
20. Discussion and possible action for approval of agreement for access to Optumhealth s services for the Oklahoma County Health Plan. This item was approved at the Budget Board of Oklahoma County meeting on July 28, 2011. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve renewal for Underground Vault and Storage for annual lease commencing on July 1, 2011, and ending June 30, 2012, for microfilm storage private room PR 168, in the amount of $2,850.00. Requisition No. 11200174 has been issued to Underground Vault and Storage in the amount of $2,850.00 from the County Clerk s Records Management and Preservation Fund/County Clerk/ Professional Services Other, (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve renewal of contract for Underground Vault and Storage for storage of 5,000 boxes at 1.0 cubic feet each @ $2.64 cubic foot per year (Oklahoma City location) in the amount of $6,593.28 annually, commencing on July 1, 2011, and ending June 30, 2012. Requisition No. 11200175 has been issued to Underground Vault and Storage in the amount of $6,593.28 from the County Clerk s Records Management and Preservation Fund/County Clerk/ Professional Services Other, (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve renewal of Standard Maintenance Contract with JD Young Company for Xerox 6204 large format copier/printer/scanner, serial no. WDF028959 for $740.00 commencing on July 1, 2011, and ending June 30, 2012. Requisition No. 11006587 has been issued to JD Young Company Inc., in the amount of $740.00 from the County Clerk s Records Management and Preservation Fund/County Clerk/ Maintenance and Operation Other, (1152/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received).
24. Discussion and possible action to receive
copy of Abstractor s
Bond from First American Title & Trust Company of Oklahoma City,
Oklahoma, in the amount of $100,000.00, beginning on July 15, 2011, and ending July
15, 2012. Requested by Carolynn
25. Discussion and possible action to receive
copy of Abstractor s
Bond from Capitol Abstract & Title Co. Inc., of Oklahoma City,
Oklahoma, in the amount of $100,000.00, beginning on July 15, 2011, and ending
July 15, 2012. Requested by Carolynn
26. Discussion and possible action to approve renewal of Contract for Professional Service with Crawford and Associates, P.C. CPA, for Internal Audit Service, General Accounting, Internal Control Advisory Assistance, and Annual Financial State Review and Analysis. Agreement shall begin on July 1, 2011, and end on June 30, 2012. Fees for these services will be billed at contractor s standard hourly rate of $200.00, based on actual hours of work. Total fees for services rendered shall not exceed the amount of $5,000.00 for the term of this agreement. Requisition No. 11108203 has been issued to Crawford & Associates in the amount of $5,000.00 from General/County Clerk/ Professional Services Other, (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County Clerk and Cox Communications, Inc., for internet service for Register of Deeds Department. Requisition No. 11108204 has been issued to Cox Communications, Inc., in the amount of $359.95 per month, yearly in the amount of $4,319.40, from County Clerk's Records Management & Preservation Fund/County Clerk/Equipment-Telecommunications, (1052/1700/54108), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
28. Discussion and
possible action for approval of Resolution
No. ________ renewal of Interlocal Cooperative Agreement between the Board
of County Commissioners of Payne, Logan, Oklahoma, Cleveland, McClain, Garvin
and Murray Counties (CED 5) for services for project management on county
projects funded with County Improvements for Roads and Bridges (CIRB) Funds. Requested by Stacey Trumbo, P.E., County
Engineer. (Document Received)
29. Discussion and possible action for approval of Resolution No. __________ designating official board members to CED 5. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Planning
Commission
30. Discussion and possible action for approval of Resolution No. ____________ to amend the Zoning District of Oklahoma County from CG-Urban General Commercial and Office District to IU-Urban Industrial District (Z-2011-01), on a tract of land as provided in Title 19 O.S., 868.16. The zoning change was recommended for approval by the Planning Commission at a public hearing on July 14, 2011. Requested by Tyler Gammon, Planning Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
31. Discussion and possible action for approval to resend the 2011-2012 contract renewal between the Oklahoma County Sheriff s office and Global Software. Requested by John Whetsel, Oklahoma County Sheriff.
32. Discussion and possible action to approve Jail Services Agreement between the City of Edmond, Oklahoma, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Edmond agrees to pay the Oklahoma County Sheriff a rate of $47.99, per prisoner per day that the inmate is held on behalf of the City of Edmond. This agreement shall commence on July 1, 2011, and shall terminate on June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Social
Services
33. Discussion
and possible action to approve agreement
renewal of Community Support between
the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma
County Social Services, and Sunbeam Family Services, to provide emergency
residential daycare for persons eligible under the agreement. Amount payable under this contract is not to
exceed $12,500.00. Requisition No. 11200493 has been issued to Sunbeam Family
Services, Inc., in the amount of
$12,500.00 from General/Social Services, (1001/6100), contingent upon
encumbrance of funds. Agreement to be
effective upon approval by the Board of Oklahoma County Commissioners through
June 30, 2012. Requested by Christi
Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John
Jacobsen, Assistant District Attorney. (Documents
Received)
34. Discussion
and possible action to approve agreement
renewal between the Board of Oklahoma County Commissioners, on behalf of
Oklahoma County Social Services, and Urban League of Greater Oklahoma City,
Inc., for the Emergency Utility Assistance Program to provide utility
assistance for persons eligible under the agreement. Amount payable under this contract is not to
exceed $14,000.00. Requisition No. 11200494
has been issued to Urban League of Greater OKC Inc., in the amount of $14,000.00 from General/Social
Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval
by the Board of Oklahoma County Commissioners through June 30, 2012. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by John Jacobsen, Assistant District Attorney.
(Documents Received)
35. Discussion
and possible action to approve agreement
renewal of Community Support between
the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma
County Social Services, and Regional Food Bank of Oklahoma, to purchase food
products for the Food 4 Seniors project for persons eligible under the
agreement. Amount payable under this
contract is not to exceed $24,000.00. Requisition No. 11200495 has been issued
to Regional Food Bank of Oklahoma, Inc., in the amount of $24,000.00 from General/Social Services, (1001/6100),
contingent upon encumbrance of funds. Agreement
to be effective upon approval by the Board of Oklahoma County Commissioners
through June 30, 2012. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to
form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)
36. Discussion and possible action to
approve Memorandum
of Agreement between the Board of
Oklahoma County Commissioners, on behalf of Department of Oklahoma County
Social Services, and Good Shepherd Ministries to continue co-location of the downtown
pharmacy facility located at 222 Northwest 12th Street in Oklahoma
City, Oklahoma. Agreement to be
effective upon approval through June 30, 2012.
Requested by Christi Jernigan, Director, Oklahoma County Social
Services, and approved as to form and
legality by John Jacobsen, Assistant District Attorney. (Document Received)
37. Discussion and possible action to
approve Contract
between the Board of Oklahoma County Commissioners, on behalf of Oklahoma
County Social Services, and Hope Center of Edmond, to purchase and provide food
to persons eligible under the agreement. Amount payable under this contract is not to
exceed $10,000.00. Requisition No. 11200513
has been issued to Hope Center of Edmond in the amount of $10,000.00 from General/Social
Services/Services Other, (1001/6100/54456), contingent upon encumbrance of
funds. Agreement to be effective
upon approval by the Board of Oklahoma County Commissioners through June 30,
2012 Requested by Christi Jernigan,
Director, Oklahoma County Social Services, and approved as to form and legality by John Jacobsen, Assistant
District Attorney. (Document Received)
38. Discussion and possible action to
approve Contract
between the Board of Oklahoma County Commissioners, on behalf of Oklahoma
County Social Services, and Hope Center of Edmond, to provide utility
assistance to persons eligible under the agreement. Amount payable under this contract is not to
exceed $14,000.00. Requisition No. 11200512
has been issued to Hope Center of Edmond in the amount of $14,000.00 from General/Social
Services/Services Other, (1001/6100/54456), contingent upon encumbrance of
funds. Agreement to be effective
upon approval by the Board of Oklahoma County Commissioners through June 30,
2012 Requested by Christi Jernigan,
Director, Oklahoma County Social Services, and approved as to form and legality by John Jacobsen, Assistant
District Attorney. (Document Received)
39. Discussion
and possible action to approve Agreement
of Community Support between the Board of Oklahoma County Commissioners, on
behalf of the Department of Oklahoma County Social Services, and Eastern
Oklahoma County Technology Center, to provide services for the Adult Daycare
Program for persons eligible under the agreement. Amount payable under this contract is
not to exceed $12,000.00. Requisition No. 11200522 has been issued to
Eastern Oklahoma County Technology Center, in the amount of $12,000.00 from General/Social Services/Services
Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective upon approval
by the Board of Oklahoma County Commissioners through June 30, 2012. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by John Jacobsen, Assistant District Attorney.
(Document Received)
40. Discussion and possible action to
approve Agreement renewal between the
Board of Oklahoma County Commissioners on behalf of Department of Oklahoma
County Social Services and Oklahoma County Senior Nutrition Program Development
Foundation to provide frozen food products for home delivered meals for persons
eligible under the agreement. Amount
payable under this contract is not to exceed $81,000.00. Requisition No. 11200524 has been issued to
Oklahoma County Senior Nutrition Program Development Foundation, in the amount of $81,000.00 from General
Fund/Social Services,/Services Other, (1001/6100/54456), contingent upon
encumbrance of funds. Agreement
to be effective upon approval by the Board of Oklahoma County Commissioners,
through June 30, 2012. Requested by
Christi Jernigan, Director, Social Services, and approved as to form and legality by John Jacobsen, Assistant
District Attorney. (Document Received)
41. Discussion and possible action to
approve Contract
between the Board of Oklahoma County Commissioners on behalf of Oklahoma County
Social Services and Upward Transitions (Traveler s Aid) to provide utility assistance
for persons eligible under the agreement. Amount payable under this contract is not to
exceed $34,000.00. Requisition No. 11200519 has been issued to
Travelers Aid & Homeless Assistance Center in the amount of $34,000.00 from
General Fund/Social Services/ Services Other, (1001/6100/54456), contingent
upon encumbrance of funds. Agreement
to be effective upon approval by the Board of Oklahoma County Commissioners,
through June 30, 2012. Requested by
Christi Jernigan, Director, Social Services, and approved as to form and legality by John Jacobsen, Assistant
District Attorney. (Document Received)
42. Discussion and possible action to approve Agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and RSVP of Central Oklahoma, to provide staff support, insurance, mileage reimbursement related to transporting of Oklahoma County elderly residents, without other means of transportation, to scheduled medical appointments and treatments for persons eligible under the agreement. Amount payable under this contract is not to exceed $20,500.00. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2012. Requisition No. 11200525 has been issued to RSVP of Central Oklahoma, Inc., in the amount of $20,500.00, from General/Social Services/Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
43. Approve
all claims,
list available for inspection in the office of the
44. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
45. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
46. Commissioners Comments/General Remarks:
47. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
48. Adjourn at __________ until 9:00 a.m., Wednesday, August, 10, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy